The Purchasing Assistant is responsible for assisting the purchasing manager, coordinating supply chain operations and maintaining vendor relations with various suppliers. This role involves sourcing, purchasing, and maintaining inventory of materials, including but not limited to seed, cuttings, TC, plastics, media, chemicals, and general nursery supplies.

• Purchase and track green goods requirements using various reports.
• Upload availability files to Picas for real-time inventory tracking.
• Assist the Purchasing Manager by confirming purchase orders (POs), maintaining open order reports, communicating with brokers to resolve issues, and providing solutions for substitutions or backorders as necessary.
• Address and resolve incomplete orders on behalf of the Purchasing department.
• Develop skills to support the Purchasing Manager in URC/TC purchases, crediting processes, hard goods purchasing, and Accounts Payable as needed.
• Communicate supply concerns directly with Smith Gardens Supply Chain Director and Purchasing Coordinator, proactively identifying solutions.
• Optimize seed stock usage to maintain efficient inventory management and ensure order fulfillment.
• Complete additional duties or projects as assigned by the Purchasing Manager.

• Understanding of purchasing processes, willingness to learn our process.
• Identifies and resolves discrepancies in orders, invoices, or inventory.
• Communicates effectively to resolve issues such as backorders, substitutions, and quality concerns.
• Experience with Picas or similar inventory and purchasing software.
• Works closely with internal teams, including production, supply chain, and finance, to align purchasing with operational needs.
• Manages multiple tasks, POs, and vendor communications efficiently in a fast-paced environment.

• High School Diploma or Equivalent required.
• Bilingual (English Spanish) preferred.
• Strong communication skills – verbal and written, in-person, and via phone.
• Proficiency in MS Office, with intermediate knowledge of Excel for data analysis and reporting.
• Analytical approach to problem-solving, with the ability to assess supply chain issues and identify solutions.
• Experience with ERP or business management software, preferably in purchasing or inventory management.
• Horticulture education or industry experience preferred.

• Ability to sit, stand, and walk for extended periods, including navigating greenhouse and warehouse areas.
• Manual dexterity to handle paperwork, operate a computer, and use office equipment efficiently.
• The ability to handle a fast-paced environment with frequent interruptions while maintaining accuracy and efficiency.

$22 - $25 per hour